Here’s a checklist for property managers to prepare properties for winter weather:
1. Snow and Ice Management
- Plow/Salt Contracts: Confirm contracts with snow removal services for snow plowing and salting.
- Stock Ice Melt: Ensure you have an adequate supply of ice melt for sidewalks, driveways, and entrances.
- Salt Spreaders: Test and maintain salt spreaders or equipment for ice management.
- Shovel Readiness: Have shovels on hand for emergency use in areas not covered by contractors.
- Ice Prevention: Identify areas prone to ice accumulation, such as shaded walkways, and apply pre-treatment solutions.
2. Heating Systems
- Boiler/Furnace Inspections: Schedule HVAC inspections to check furnaces, boilers, and heating systems.
- Filter Replacement: Replace air filters in heating units to ensure efficient operation.
- Thermostats: Verify that thermostats are functioning properly and set at an appropriate temperature.
- Insulate Pipes: Insulate any exposed pipes in unheated areas to prevent freezing.
- Test Emergency Heating: Check backup heating systems (space heaters, generators) for functionality.
3. Plumbing and Water Systems
- Pipe Insulation: Insulate all exposed plumbing, especially in basements, attics, or crawl spaces.
- Drip Faucets: Ensure tenants know to leave faucets dripping during extremely cold weather to prevent frozen pipes.
- Water Pressure Check: Monitor water pressure and flow to identify any blockages or freezing.
- Water Main Shut-Off Valve: Ensure all tenants know the location of the water main shut-off valve in case of emergency.
4. Roof and Gutters
- Roof Inspection: Check for missing shingles, leaks, or any damage that could cause ice damming or water infiltration.
- Gutter Cleaning: Ensure gutters and downspouts are clear of leaves and debris to prevent ice buildup.
- Ice Damming Prevention: Install ice damming prevention products if necessary (e.g., heat cables).
- Attic Ventilation: Make sure attic ventilation is working properly to avoid ice dams from improper airflow.
5. Windows and Doors
- Seal Gaps and Cracks: Inspect and seal any gaps around windows and doors to prevent drafts.
- Weather Stripping: Replace damaged or worn weather stripping around doors and windows.
- Inspect Caulking: Reapply or replace caulk around windows and doors to keep cold air out.
- Storm Windows: Install storm windows or thermal curtains to improve insulation and energy efficiency.
6. Landscaping and Outdoor Areas
- Tree Trimming: Trim trees to remove dead or overhanging branches that could cause damage during heavy snow or ice.
- Outdoor Lighting: Ensure all exterior lighting is functioning and replace any broken bulbs to prevent accidents in dark or snowy conditions.
- Storage Areas: Clear any items stored outside that could block walkways or parking areas during snow removal.
7. Safety and Emergency Preparedness
- Emergency Contact List: Update a list of emergency contacts, including contractors, maintenance staff, and local authorities.
- First Aid Kits: Check that all common areas have up-to-date first aid kits.
- Carbon Monoxide Detectors: Ensure detectors are installed and functioning in all units, especially near heating sources.
- Snow Removal Signage: Post clear signage in parking areas and walkways to indicate when snow removal is in progress.
- Tenant Communication: Remind tenants of procedures for reporting maintenance issues and emergency snow removal.
8. Property Inspections
- Inspection of Units: Walk through units and common areas to identify any issues that could worsen during winter (e.g., poor insulation, leaks).
- Weatherproofing: Inspect window locks, weather stripping, and external doors to ensure they’re secure and weatherproof.
- Smoke Detectors: Test smoke detectors and CO2 detectors in common areas and rental units.
- Fireplace Maintenance: If applicable, schedule inspections for chimneys and fireplaces to ensure they’re safe for use.
9. Resident Communication and Education
- Winter Maintenance Guidelines: Provide tenants with guidelines on how to prevent frozen pipes, manage indoor heating, and handle snow or ice around their units.
- Snow Removal Procedures: Communicate the snow removal schedule and expectations for tenants to clear personal areas or walkways.
- Emergency Contact Information: Ensure all tenants have access to emergency maintenance contact numbers and the property manager’s details.
10. Emergency Preparedness
- Snow/Weather Equipment: Ensure that emergency equipment such as generators, flashlights, and portable heaters are available in case of power outages.
- Power Outage Plans: Confirm that backup power systems (if applicable) are ready to support critical systems like heating and lights during power outages.
- Tenant Evacuation Plans: Review emergency evacuation plans in case of heavy snow or ice storms causing structural issues or power loss.
By addressing these items ahead of the cold season, property managers can ensure both safety and comfort for tenants while minimizing damage and costly repairs.
